Request for Absence (RA) Information

Request for Absence (RA) Form is to be used to receive permission to be away from work on business (conference, workshop, meeting out of county).

The RA is used to get information about where & when the participant is to be gone from regular duties.

The RA form is used to estimate expenditures for conferences & workshops.

Complete an RA Form (Request for Absence Form).  

This form is located by going to the Cleveland County Schools homepage/website.  Click the Menu tab - then the Documents tab, then select Finance.  Under Finance select Expense Forms and you will see the RA form.  You must download the form, at that point you can fill in the blanks to complete the form.  

Complete Section I

1. Name – Employee’s full name

2. School/Dept. – Location of employee on a daily basis

3. Activity/Location – Name of conference/Place to be held

4. Date – day leaving thru return – includes weekend – ex. If you leave on Sunday form should have Sunday’s date

5. Signature – Employee’s name and Date of completion of form

6. Signature of principal/supervisor – signature of employee’s supervisor

Section II (completed prior to approval if expenses are to be advanced or reimbursed at a later date).  You will not complete the budget codes.  You do need to indicate if you need a sub (½ day or whole day) You do not need to complete the rate per hour for the sub.  

Section III completed as needed.

*The mileage & meal allowance amounts are located in the right hand corner at the bottom of the page to aid in calculating expenses if required.   

Once completed, print the form and take it to your school’s principal for signature.  The principal will send this form to the payroll bookkeeper at the school level and from there it will be sent to the CTE office bookkeeper.

Sample Completed RA Form